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🚀 GUSA Club Grants

GUSA and UofG Sport are committed to supporting its clubs in their activities. The GUSA Club Grant is designed to support core activities, it is not designed to cover the full running costs of the club. All clubs should be raising money through membership sales and fundraising activities. It is reasonable to ask for contributions from members in addition to their membership fees throughout the year to help cover the costs of specific activities; for example, trips, matches and events.

✅ Fundable ❌ Non-fundable
  • Competition Entry costs
  • Governing Body Affiliations
  • Transport for competition and fixtures
  • Accommodation for BUCS and SSS competitions outside of Scotland (clarify Scottish accommodation with finance committee)
  • Transport and accommodation for core club trips
  • Equipment purchase, hire, or maintenance
  • Facility Hire for training or competition
  • Coach pay
  • Officiating costs
  • Course costs to support the club
  • Air travel
  • Trips Abroad
  • Holidays or Tours
  • Alcohol or Food
  • Subsidies for committee or other members
  • Club kit
  • Coaching kit and expenses
  • Social activities (ceilidhs, balls, etc.)
  • Publicity and Website costs
  • Loans/debts to GUSA
  • Charity Donations
  • Equipment Replacement Schemes
  • Awards (trophies, medals, etc.)

💬 Questions?

If you're unsure whether an expense is eligible, please contact the GUSA Finance Team for guidance.

📣 Guidelines for Club Committee Members

🧾 Submitting an Expense Claim

To claim expenses, clubs must submit a request through MSL, accompanied by either:

  • A receipt
  • An invoice from the supplier

⚠️ Access Requirements

Club Captains, Secretaries, and Treasurers must complete the MSL Finance Training Course before accessing the GUSA Portal.

📌 How to Submit a Claim

  1. Log into the GUSA Portal 👉
  2. Navigate to Your Club’s Admin Page
    • Go to Finance Requests
  3. Create a New Request
    • Click + New Money Request
  4. Complete the Form
    • Fill out all required fields
    • Upload your receipt or invoice
    • Click Submit
  5. Await Review
    • Reviewed by Finance Administrator
    • Email confirmation of approval or rejection
  6. Receive Payment
    • Payment to club’s bank account
    • Allow up to 7 working days

⚖️ Club Fine Policy

Although, issuing fines to clubs is something that the department would like to try to avoid, it may be necessary to issue clubs with fines throughout the year. This can range from travel related fines to fines for non-membership. Below is a list of fines that your club could receive.

⚠️ General Club Fines

Infraction Fine
Late submission of club documents £20 per task
Club member without valid UofG Sport Membership Club fined full membership fee
Poor administration £25
Late cancellation or no-show for facilities Full hire cost (unless weather/opposition issues with evidence)
Forfeit/late cancellation of BUCS fixture £300/£500 fine paid directly to BUCS

💸 Finance-Related Fines

Infraction Fine
Late submission of GUSA Club Grant Application £50 if within 7 days
£100 if more than 7 days late
Additional £100 if more than 21 days late
Failure to submit Annual Club Accounts No access to next year’s funding until submitted
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